Obtaining copies of a condominium association's official records in Florida is a straightforward process, but it is important to follow the proper procedures to ensure compliance with the law. Here are the steps to follow, including statutory references:
Determine what records you need: The first step in obtaining condominium association official records is to determine what records you need. There are various types of records that may be available, including financial records, meeting minutes, and governing documents. Make a list of the specific records you are seeking so that you can request them accurately.
Check the condominium association's bylaws or governing documents: The bylaws or governing documents of the condominium association should outline the process for requesting official records. These documents should specify who is responsible for maintaining the records, how requests for records should be made, and any fees that may be charged for providing copies.
Submit a written request VIA CERTIFIED MAIL: Once you have determined what records you need and how to request them, you should submit a written request to the appropriate person or entity specified in the condominium association's bylaws or governing documents. It is important to be as specific as possible in your request, so that the condominium association can easily locate and provide the requested records.
Wait for a response: After you have submitted your request, you should wait for a response from the condominium association. According to Florida Statute 718.111, the condominium association must provide the requested records within 10 business days of receiving the request. If the condominium association does not respond within this time frame, you may need to follow up with the association or seek legal advice.
Review the records: Once you have received the records, you should review them carefully to ensure that you have received all of the records you requested. If you feel that the condominium association has not provided all of the requested records, you may need to follow up with the association or seek legal advice.
Pay any fees: If the condominium association charges fees for providing copies of its official records, you will need to pay these fees before the records will be provided to you. According to Florida Statute 718.111, the condominium association may charge a reasonable fee for providing copies of its official records, but the fee may not exceed the actual cost of reproducing the records. The condominium association should provide you with a written estimate of the fees in advance, so that you can make an informed decision about whether to proceed with the request. Remember, you can also ask for electronic records and perhaps avoid paying coping fees.
By following these steps and adhering to the statutory requirements outlined in Florida Statute 718.111, you can obtain copies of a condominium association's official records in a timely and efficient manner. If you have any questions about the process for obtaining condominium association official records in Florida, you should contact us for a Consulation! 754-888-4409